Context
CIGRE (International Council on Large Electric Systems) organizes a five-day annual world congress. This internationally renowned event brings together professionals, experts, and leaders from the electric power industry worldwide.
At the 2024 edition, held from August 25 to 30, 2024, at the Palais des Congrès in Paris, Sparkup and its partner Leni played a key role by providing a complete suite of digital solutions and technical services, facilitating the organization and participant engagement.
The partnership enabled CIGRE 2024 to offer a high-value-added hybrid format that was highly interactive for all participants, whether attending on-site or remotely.
The challenge
CIGRE 2024, bringing together thousands of international participants, required smooth and efficient management of several key aspects: participant registration, on-site access management, latency-free event broadcasting, engaging a hybrid audience, supporting speakers for their presentations, and impeccable technical logistics. The challenge was to provide an integrated and flexible solution to ensure a seamless, interactive, and engaging experience for all participants.
The solution
To meet this challenge, CIGRE turned to Sparkup, known for its innovative interactive live streaming solutions, and Leni, recognized for its expertise in event management solutions. Leni and Sparkup offer a comprehensive and packaged service. that allowed CIGRE 2024 to benefit from seamless integration between Leni's high-quality video and display solutions and Sparkup's video engagement technologies.
Solutions Implemented by Sparkup:
White-label Integration of the Sparkup Video Player:
Sparkup's interactive video player was integrated as a white-label solution on the event website, which was created using Leni's KLIPSO solution. This seamless and smooth integration provided remote participants with a fluid experience, allowing CIGRE to maintain consistent branding and enhance its brand visibility.
Ultra-Low Latency Live Streaming:
Leni set up recording in all workshop and conference rooms to allow remote participants to follow the sessions. The video was streamed by Sparkup with a latency of less than 3 seconds, enabling remote participants to watch the content live without delay compared to on-site attendees and to contribute to the workshops seamlessly.
Live Chat:
A Sparkup live chat was also integrated into the event website. This live chat was accessible at any time for participants to comment on the workshops and share their inputs and feedback. The chat was placed outside the video player to avoid cluttering the video and to maintain a clean viewing experience.
Interactive Q&A:
Interactive Q&A sessions were implemented to encourage active audience participation. Participants could ask their questions and vote for those of others, thereby prioritizing the most relevant topics. This system allowed moderators and speakers to focus on the most popular questions, making the discussions much more dynamic and efficient.
Hybrid Mode Interactivity:
With Sparkup's hybrid solution, participants, whether on-site or remote, could contribute equally to the discussions in conferences and workshops. On-site participants connected directly to Sparkup via their phones, without needing to download anything, to access interactive tools. Meanwhile, remote participants could engage in an interactive Q&A directly integrated into the video player. Everyone had the opportunity to ask questions and share ideas, regardless of their location in the world.
Thanks to Sparkup's hybrid solution, CIGRE successfully transformed its congress into an inclusive and engaging experience for participants, whether on-site or remote. By integrating real-time interactive features, the event was able to capture contributions from all participants, regardless of their location.
Solutions Implemented by Leni:
Leni implemented several solutions for CIGRE 2024, including a registration system with Klipso, a customized mobile app, virtual management of sessions and exhibitors, and ePosters. They also handled on-site reception with badge readers, synchronized presentations via Easyppt, and provided technical and audiovisual equipment to ensure the smooth running of the event.
For more details on the solutions implemented by Leni for this case, click here. click here
Results
- Increased Engagement: Higher participation during workshops thanks to interactive Q&A sessions, polls, and discussions.
- Inclusive Experience: Enabled international participants to join the congress remotely, making the event accessible to a wider audience.
- Comprehensive Feedback: Collected valuable information and contributions from both on-site and virtual participants, enriching the content and discussions throughout the event.
Transform Your Hybrid Events with Sparkup
With Sparkup, take your conferences and congresses to the next level with real-time interactivity and ultra-low latency streaming. Our solutions enable the creation of immersive hybrid experiences that captivate both on-site and remote audiences. Contact us now for a demo and discover how Sparkup can bring your hybrid events to life.